Things change, all the time, some changes are for the better, some for the worse, but how many of them go unnoticed?
I recently got a new laptop having become aware that my previous laptop was becoming annoyingly slow. It was annoying, but not so bad that it was top of my priority list to sort. Even having received approval for a replacement it still took me weeks to go through the process of getting it ordered.
(Part of the delay was my own expectation of how draining the ordering process would be – I have to say that it was straightforward and only took a couple of days.)
I knew my old laptop was a problem but when it arrived, I was shocked by the difference a new device made to the way I work.
The previous device was memory constrained and would take several seconds to open an application, being memory constrained I couldn’t leave many apps open, hence my day was filled with hundreds of delays. The impact of these delays wasn’t limited to the time it took to load an app though, those few seconds would regularly interrupt my flow of thought, I’d get distracted by another task and never get back to the previous one. At the end of the working day, I would regularly find half written communications that were waiting for some additional information that I’d gone off to retrieve only to be distracted along the way.
This degradation in my working didn’t happen all at once, it built up over weeks and months. I would handle each slice of performance degradation with a minor change to my working process. Each slice being layered onto the previous ones and before I knew it, I was walking through treacle puzzled by how long things were taking.
If anyone is thinking about the analogy of the frog in boiling water here – please don’t, it’s not true. Marginal Gains is a better analogy, but even this doesn’t quite work because of its focus on optimization in a particular area. There aren’t many of us who’s working role requires us to become optimised in a specialty, most of us are generalists and it’s in that broad spectrum of activities where we need to be effective. Take communication as a broad example – I need to be productive at communicating. Reducing the time it takes for me to write an email isn’t going to have much impact on my overall productivity. There is a point at which authoring an email can be so slow that it detracts from my communication productivity, but spending time drafting emails is only a proportion of what I do. I also write documents, create diagrams, attend meetings, create videos, respond to chat all with the intention of communicating. And communicating is only one of the areas where I need to be productive.
I’ve spent enough time with the methods that promise to revolutionise my productivity to know that a revolution isn’t what’s going to happen, I need to incrementally make changes for the better.
There are fewer external reference points in our working-from-home-working-from-anywhere worlds, that’s one of the challenges we must be on guard against. This means that there are fewer places where we can notice that someone is working better than we are. There aren’t those times when you sit next to someone and notice that their device is way better, or worse than yours. There aren’t those times when someone shows you a new way of doing something that gives you an incremental advantage to your working day. Now let’s be honest here, there weren’t really that many opportunities for those interactions in an office, but there were some.
What each of us needs to do is to take ownership of the responsibility for our own productivity within the scope of our control, however large or small it is. We need to notice the productivity detractors and work to remove them, we need to find ways of improving our productivity step-by-step. That’s the tip for today – own what you can of your personal productivity.
Header Image: This is the view from the top of a hill called Shipman Knots looking back towards Kentmere.