Office for Mac 2016 Preview

In my earlier post – The Return of Microsoft Office – Appearing Everywhere – one of the pieces I thought was still a bit weak was the story around Mac.

Mac’s are increasing in popularity in both the business and consumer and the current version of Office for Mac dates back to 2011. Some elements have been added to this story in the interim – like OneNote for Mac – but the major components have changed little.

Last week Microsoft announced a preview of Office for Mac 2016. Although named 2016 it looks like the timeline is really mid-2015.  It’s interesting to note that this is ahead of the Office 2016 variant for Windows.

Microsoft has always struggled a bit with the look-and-feel of the Mac version of Office – the desire to deliver a standard Office experience hasn’t always aligned with desire to give a Mac consistent experience.  This, again, seems to be one of the major focusses of this release using the taglines: “Unmistakably Office” and “Designed for Mac”

Office for Mac 2016

The third major tagline is: “Cloud connected” which won’t be a surprise to anyone and links back to the strategic play I outlined in my last post.

INSTA, TWIT and BOOK say goodbye to PLUS

Many gangs have people who hang around trying to join them; wanting to be part of the inner circle, INSTA, TWIT and BOOK‘s gang was no exception. PLUS has tried to become a full member of the gang for some time now but they’ve never made the grade.

Recently PLUS has reluctantly decided to stop trying and has decided to make its own way in the world.

Fortunately for PLUS they retained a shape-shifting ability in their DNA. Enacting this ability they have started the morph into STREAM and PHOTO whilst giving birth to a new child HANG. I suspect HANG will get adopted by the DRIVE gang leaving STREAM and PHOTO to go their own way.

INSTA, TWIT and BOOK noticed that PLUS had left, but they didn’t have a party. PLUS was one of many trying cement a place in the gang; PLUS may have been one of the noisiest but it’s not always noise that makes the difference.

The thing about being at the top of the tree, as INSTA TWIT and BOOK are, is the constant fear that someone is going to chop your tree down or build a bigger one right next to you.

Handling a road closure in the data-driven world

On Sunday afternoon Sue and I were out in a local village enjoying a cup of J. Atkinson’s & Co alongside a rather nice scone when it started to snow. We don’t really do snow in our part of the world; we certainly don’t do snow in March.

Heading back home something made me set the satnav. I know the way home from this village, but I sometimes put the satnav into silent action to highlight potential problems. Perhaps I was subconsciously expecting problems due to the snow.

A little way along the journey the satnav asked me if I would like to be diverted around upcoming congestion. I quick look on the satnav revealed that the congestion was in reality a closed road. It’s a 6 year old satnav so not the fanciest.

Sue got her iPhone out to check for more details. The Highways Agency is the source for such information in the UK and they used to have quite a nice app, unfortunately the app has been updated with some fancy new features that, in my opinion, make it less useful. One of the updates has been to include a safety warning about driving when you move. I wouldn’t dream of using an app while driving, but Sue wasn’t driving and it would have been far better for her to have been able to use the app without the messing about.

The BBC travel app was far more helpful with data was coming from the Highways Agency anyway. The reason for the road closure was a serious accident which suggested that reopening wasn’t going to happen any time soon.

(I suspect the Highways Agency app will be being deleted pretty soon.)

There are two main roads going north to south in my region, one is the motorway, the closed one was the other, and there was no opportunity to get on the motorway. Getting home was going to require some country road exploration. Knowing a bit about the local roads I didn’t take the satnav’s immediate offer of help and took a different route. The satnav eventually caught on and guided me home.

Later on in the evening one of the local news sites was updated to give more information about the circumstances of the closure. The time on the article is 5 hours after the crash which meant that it was no longer news, for us anyway.

Today I see amateur photographs of the crash scene (nothing graphic).

Reflecting on these events it struck me how much we are already living in a data driven world. Soon the data will be driving the car and perhaps the accidents will reduce.

If we are this data-driven in our personal lives, how much more should we be data-driven in our work lives?

Is Facebook making you glum?

Interesting conclusions to some research from August 2013:

On the surface, Facebook provides an invaluable resource for fulfilling the basic human need for social connection. Rather than enhancing well-being, however, these findings suggest that Facebook may undermine it.

Facebook Use Predicts Declines in Subjective Well-Being in Young Adults

The important term in the title of this research is Subject Well-Being which is referring to how people experience well-being. In other words the research is assessing how people perceive their thoughts and emotions.

The way that the research did this was to send people text messages to survey how they were feeling over a 14 day period. The responses lead to the following conclusion:

The more people used Facebook at one time point, the worse they felt the next time we text-messaged them; the more they used Facebook over two-weeks, the more their life satisfaction levels declined over time. Interacting with other people “directly” did not predict these negative outcomes. They were also not moderated by the size of people’s Facebook networks, their perceived supportiveness, motivation for using Facebook, gender, loneliness, self-esteem, or depression.

Personally I think that we are conducting a huge psychology experiment on the human race without too much in the way of risk assessment or training for those involved. As the evidence builds I suspect that our attitude to participating in these experiments will shift to be far more cautious.

Microsoft – Productivity Future Vision (2015)

Over the years Microsoft have produced a number of videos to portray a vision of the future. The previous ones were in 20092011 and 2013, so I suppose it makes sense that they have published one in 2015.

Below is the latest one, with a further information here. The dominant perspective seems to be screens – screens on wrists, screens in hands, screens on tables, screens as walls, flexible screens. I suppose the problem with portraying the future of data is that it doesn’t work too well on video, but there is a huge amount of data being shown on the screens.

(There’s a scene in it where someone is driving along in an open-top Jeep,  when I was expecting Dinosaurs to come in from the side Jurassic Park style).

How I Process Information (Normally)

One part of my job is to stay current with the ever-changing technology and business landscapes. This means that I process hundreds (probably thousands) of items of information every day.

I don’t read all of them, but I try to process all of them on a normal day. It should be noted here that I try to have normal days as often as possible, but there are many days when that’s not possible. On those many days I do what I can to keep the framework working.

How I Process Information (Normally)

The normal way that I process information focusses on mornings. I’m mostly a morning person so that’s the best time for me to be alert because processing lots of information you should do when half asleep.

The morning is also the best time, for me, to establish and work through a routine. My morning routine works in six phases:

  • Quiet Time – when I read something that is meaningful normally using an application on my iPhone. I’ll then journal about this into a moleskine notebook.
  • Walk Time – I try to start each day with at least 40 minutes walking. During this time I’ll listen to a podcast on my iPhone. I find that the inbuilt podcast application is good enough for me.
  • Scan Time – I will work my way through the overnight deluge of blogs via Feedly and all the interesting updates from Twitter. My focus on Twitter is a set of people I have in a list called Interesting, I am likely to scan through the first few tweets from the rest of the people who I follow but not always. In Feedly I’ll mark some items as Save for Later; in Twitter I’ll Favourite some tweets. Both the favourited tweets and the saved Feedly posts will get copied into Evernote via IFTTT.
  • Email and Calendar Time – I try to limit the time I spend on work emails. The part that I do in the morning routine is to get to inbox-zero by moving items into one of two folders – Actioned or To Action. We happen to use Lotus Notes as an organisation.
  • Plan Time – I have a physical folder with pre-printed Productivity Schedules in it. I’ll fill one of these out for each day. This becomes my plan for the day, it isn’t a task list it’s more than that, I’ll write about it some time.

It’s worth noting that there is only one application in these phases that is provided by my employer; the rest are either free, or I pay for them, this is my personal productivity regime.

Having written this post I realise that I’m a bit delinquent on posts for the My Tools series; time to do some catching up.

A number of colleagues have written something similar:

Icons by Garrett Knoll, Brian Gonzalez, Andrea Verzola and Agustin Amenabar Larrin from The Noun Project used under Creative Commons – Attribution (CC BY 3.0)

Roads, Trains and Telecoms: UK Public Sector Telecoms Map

As part of its ongoing digital agenda the UK Cabinet Office has published a set of interim maps of the UK Telecoms infrastructure:

Last summer we launched a review into the digital and telecommunications infrastructure owned or leased by the public sector to help us take full advantage of existing capacity.

Today we are publishing the initial results of this landscape review. These maps and data are a first step into increasing transparency and setting out how we will use our publicly-owned networks more effectively. In the past hundreds of millions of pounds of taxpayers’ money was spent building these networks – this Government believes they should be put to full use for all the public.

This is a great opportunity. We want to take full advantage of this existing capacity, avoiding wasteful duplication when buying additional resource. Government should be transparent and joined-up. This review is another step in that direction.

These maps show a significant infrastructure spanning much of the population of the country. There are, however, significant gaps for the rural community.

The change in UK Public Sector attitude to open data has been dramatic in recent years. I love the idea that sits behind publishing these maps and the data that goes with them; by making the information available the government are saying “This is a great opportunity” and what an opportunity it is. There are hundreds of miles of fibre running along our major roads. There is significant spare capacity on fibre running beside thousands of miles of railways.

Opportunities like this:

There’s obviously all sorts of limitations to how far you can exploit these critical systems, but at last we are starting the conversation:

Public Sector Telecoms Map

Video: Three Walls by Aeon Video

A really interesting video from Aeon with the wonderful subtitle:

Is the office cubicle actually designed to crush your soul? The strange history and significance of a much-loathed space.

‘We drive to work in a box, we work in a box, we go home and watch a box and, before we know it, they bury us in a box.’

Lot of us have worked in them, but how many of us knew that they weren’t supposed to be what they have become:

Three WallsI’m writing this post from my deck which is not in a  full height cubicle, but is in a set of low height partitioned desks. The featured image at the top is from a weekend walk in the mountains of the Lake District.

 

"You'll never believe what she did next?"

“Curiosity is lying in wait for every secret.”

Ralph Waldo Emerson

Have you seen any of these (they’re all real)?

  • You’ll Never Believe What She Did To Stop The Baby From Crying
  • You WON’T Believe What They Caught The Cashiers Doing
  • You’ll Never Believe What Happened When A Girl Did Gymnastics For A Dolphin.
  • You’ll Never Believe What The Parrot Did Next!
  • What This Man Did To His Attic is Unbelievable.
  • 8 Celebs Who Have Killed People
  • Wow! I can’t believe he just did that!
  • 10 Tips from the Pope for Becoming a Happier Person
  • Father is Shocked When He Discovers The Horrifying Letter from His Son
  • 15 Images You Won’t Believe Weren’t Photoshopped
  • Watch a Paddle Boarder’s Crazy Experience with Orcas in the Wild

YouTube has nearly half a million videos with “You Won’t Believe” in the title!

Each title is deliberately structured to poke your curiosity, many intend to turn you into clickbait.

George Loewenstein defined curiosity as a function of information gaps and our need to fill those gaps. A gap in the information that we know produces a feeling of deprivation that we label curiosity. That feeling of deprivation motivates us to fill the gap. The feeling of deprivation is created by the most basic inner workings of the brain. To be asked “did you see what she did?” is a powerful motivator because everyone wants to know what she did. The information gap can’t be too large though because that would be too much work to fill and our curiosity would slip away, it needs to be easily attainable. To be asked “did you see what she did?” is a relatively small gap for us and the addition of a link to a video that shows what she did makes for a very powerful motivator.

Type curiosity gaps into any search engine and you’ll get thousands of helpful articles telling you how to create post titles that will result in people clicking on your page (most of these articles also use the theory of curiosity gaps in their titles).

You are on the receiving end of all of this curiosity manipulation. Curiosity is a powerful thing, we can use it usefully, or we can spend our life clicking on pictures of cats.

“Curiosity is the most superficial of all the affections, it changes its object perpetually; it has an appetite which is very sharp, but very easily satisfied; and it has always an appearance of giddiness, restfulness and anxiety”

Edmund Burke

Thought Experiment: Walking Conference Calls – Sitting is Killing Me

I spend a lot of my time on the phone and the sitting is killing me. I’d much prefer to be walking.

Before you jump to the easy answer – I do know that mobile phones exist.

The problem isn’t the talking part of calls, it’s the viewing part. Most calls are presentations, someone is trying to get me to look at something on a screen. Often my job is reviewing so I want to be able to look at other reference material or to do a quick calculation. It’s that part that causes me to sit.

There are, of course, a number of options, but conceptually there are only two:

  • Walk where the screen is
  • Take the screen on a walk

I can already take the screen with me, but I can’t do it comfortably:

For the laptop and tablet I could use some kind of support rig like the one below, but that would look weird:

Also, a rig like this wouldn’t be any good in the rain and I live where we get a lot of rain.

I think we are getting there with our use of something that I wear though.

Something like Google Glass would work. Ironically Google Glass sales were halted last week so perhaps not.

 

A number of other technology companies are planning on doing and already doing a similar thing to Google Glass, one of these may eventually catch on.

I suppose that some kind of virtual reality thing, like the Oculus Rift, could do. It could showing me reality as well as the presentation, but the current rigs are hardly mobile. Again, it would look weird, imagine the response from all the dog walkers, although putting them on people on a roller coaster does look like fun.

So it’s not looking very hopeful for the concept of taking a screen for a walk. That’s a shame because it’s by far my preferred concept. If you are going to walk while in a call you want the advantage of being outside and all the benefits that it brings.

The options for the second best concept – walking where the screen is – are far more mature. They’re not very conducive to the standard open plan office though.

I have tried walking near my screen, coming back to it when needed. While this produces a level of activity it’s not very challenging, it’s also massively distracting to the others in the vicinity.

The other alternative is to get a treadmill with screen attached – a treadmill desk.

 

There are some challenges to this kind of desk arrangement. The first challenge is that they are expensive but beyond that they are also relatively noisy so would need specific facilities. It would be interesting to work through the health and safety of using one of these in an open plan office 🙂

My colleague Steve Richards uses an exercise bike which works for him:

Again I’m not sure that it works in an open plan office, but given a dedicated area I can see how it would work. It works for Steve because this is his office at home.

There’s also the bottom of the pile option of cycling while sitting at your desk with the DeskCycle:

There’s also the option of the under desk elliptical.

The goal is really movement, and there are no reasons why other exercises couldn’t fulfil the option of walking but again you’d feel a bit odd. Add in an exercise ball and the options grow massively.

I suppose it’s better than nothing! Did I tell you – sitting is killing you!

"In 10 years, it's predicted that 40% of Fortune 500 companie…

“In 10 years, it’s predicted that 40% of Fortune 500 companies will no longer exist. You must disrupt to survive.”

John Chambers, CEO, Cisco

Thinking Design Thinking

Do you notice design?

Design is the creation of a plan or convention for the construction of an object or a system (as in architectural blueprints, engineering drawings, business processes, circuit diagrams and sewing patterns).

Wikipedia

Design is the method of putting form and content together. Design, just as art, has multiple definitions; there is no single definition. Design can be art. Design can be aesthetics. Design is so simple, that’s why it is so complicated.

Paul Rand

In my posts this year on the future Productive Workplace I considered that the Design Mindset was one of the core 2020 skills. So it shouldn’t be surprising that in recent years many of the large technology vendors have sought to build a new design framework for their products.

Apple has always been regarded as the leader in design (I’m not going to comment on whether that’s deserved or not). For many years Apple has followed a model of skeuomorphic design. In technology it’s perhaps easiest to understand skeuomorphic design by an example; if you open an earlier version of the notebook application on an iPhone it looked like a physical notebook. The use of the physical notebook as a representation of a notebook function on an iPhone is skeuomorphic design.

Apple has been moving away from skeuomorphic design for a couple of years now. In changing its design method to something much flatter Apple are following a trend that Microsoft had kick started in the technology arena back in 2010.

Microsoft’s philosophy of Flat Design (or Modern Design) had begun as far back at 2006 with the Zune design, but it is based on an approach to design that goes back to the 1950s and 1960s.

Google followed Microsoft’s lead into flatter design by creating its own design language called Material Design in 2014.

IBM has been the most resent entrant (from the technology arena) into design languages with the announcement of IBM Design Language. Again this is a flattened design approach.

So why all of this change and why is everyone going flat? Well the answer to that question can wait for another time.