Tools form thinking – future thinking is framed by our tool experience | Working Principles

The Law of Instrument doesn’t just apply to hammers.

There’s a bias known as The Law of Instrument which is characterised by the common phrase “To the man with a hammer, everything looks like a nail.” In other words; people’s thinking is constrained by the tools that they have available, and are used to using.

I’ve been involved in several large transformations through my career and in each one the most difficult part has been getting the people to change. I’m not just talking here about coping with things moving around on a screen; I’m talking about the way the people think about and process their work.

One of my projects was to move an organisation away from Lotus Notes and into the Microsoft Office 365 ecosystem. At one level it’s just one email system to another one. The impact shouldn’t be too big, should it? What we discovered though, was that people had become used to thinking Lotus Notes, they knew how to use it to get things done; they knew the foibles and the work arounds. When they moved to Outlook and SharePoint they no longer knew how to do those things, but more than that, when they were told how to do it, what they were being told didn’t make any sense. They overlooked the limitations of Lotus Notes because they’d largely worked around them, the limitations of Outlook were before them every day. They would think A>B>C not X>Y>Z.

Paradigm shift: a fundamental change in approach or underlying assumptions.

We were asking people to shift from one model to a completely different one; from one paradigm to another, a paradigm that had been defined by the way that their current tool worked.

Imagine that you’ve carried the same Swiss-army knife for the last 15 years, you know instinctively the order of the blades; pulling out the tweezers is second nature to you. Then one birthday you are given a new Swiss-army knife but somewhere in the last 5 years they’ve decided to change the design. Your intuitive response has been broken, what was once second-nature requires you to look down and to think.

In my current project we were bringing together people who had worked on several different tools to use a standard set of tools. The standard set of tools do everything that the teams needed to do their job, after several years I’m quite sure of that. However, that’s not how the people changing saw it, they wanted everything to work like-for-like; not just like-for-like capabilities, they wanted like-for-like functions with like-for-like options with like-for-like methods. In some places the functions of a couple of tools were replaced by a single tool but people still expected to use a couple of tools because that’s how the tools used to be.

My current organisation is the result of several mergers; I can reliably tell the heritage of the people I talk to by the way they describe tools working. New managers join the organisation from other places and on of the first thing they want to do is rubbish the existing tools insisting that they are replaced with the tools that they had in their last organisation.

While most of these examples are trivial this type of thinking goes deep; often the constraints are profound. I’ve known people who can only imagine data analysis in Excel. We have all sorts of ways of interacting with technology yet most of what we do still involves a keyboard. The most common interaction with a GenAI platform is to search for something because a prompt looks a lot like a search window. When we do see someone do something with GenA like creating a picture in the style of a famous artist, we too use GenAI to create a picture in the style of the same artist.

When you know how someone’s thinking is likely to be constrained, including our own, it can make it a whole load easier to help them understand what might be outside their current inward limitations.

Header Image: This was from a recent visit to a cafe above Ambleside, one that’s still awaiting a Graham’s Guide.

Office Speak: Word Salad

Is it a mess, a confusion, or is it a salad?

You have walked into a restaurant and order a superfood salad; whatever that really means. I few minutes later the waiter arrives with a plate containing a wonderful selection of grains and fruit, leaves and tomato, nuts and goats cheese. All of the ingredients are placed randomly on the plate yet somehow it doesn’t look like a mess, it looks tasty and delicious.

This is a salad.

You are listening to a corporate communication which is filled with a wonderful array of business speak – synergies, win-win, low-hanging fruit, culture, silos, competencies, wheelhouse, strategic, transformational, world-beating, and actions.

You know what each of these terms means. You think you know the context in which the words are being used and yet, you think to yourself “I have no idea what this person is saying, these words don’t make any sense.” It doesn’t taste delicious, it tastes unpalatable.

This is word salad.

Or perhaps you are in a question and answer session and a tricky question comes up. The person providing the answers starts talking, and talking, and even talking a bit more. They use lots of words, impressive sounding words, technical sounding terms, and yet they don’t make any sense.

This is word salad.

A current colleague has used the term for a long time, but I’ve heard it more broadly in recent weeks and months so decided it was time to promote it to Office Speak.

According to Google Trends there has, since the spring of 2024, been a significant increase in people searching for it.

Some of the increase is related to the release of a word game with the same name that the Sunday Times, no less, described as “the game of the moment.” I’ve never played it so I’m in no position to comment on how good it is, but I do find it fascinating that this semi-obscure term has, in quite a short time, become mainstream.

The increase is likely, also, attributable to the growing group of politicians trying to avoid giving an unpalatable answer. In recent months I’ve noticed the same tactic being deployed by business people to similar ends.

There’s plenty of Office Speak that could be termed word salad.

While salad is, dependent upon your preferences, tasty and healthy, word salad is unpalatable and decidedly unhealthy.

While I am pointing fingers at several groups, the real challenge is that there are still several fingers pointing back at the author. Keeping things simple and understandable is something to which I, for one, need to be vigilant. On a recent project I worked with a person who would edit what I’d written for certain communications. They were brilliant at asking a simple question “Graham, what does that mean?” What I thought obvious was frequently incomprehensible for them, and their English was far better than mine.

Header Image: This is Tewet tarn which sits in the hills near to Threlkeld and not too far from the Castlerigg Stone Circle.

Less Haste, More Speed – Measure Twice, Cut Once | Working Principles

My grandma loved this saying and repeated it often. Whenever something went wrong with her latest piece of knitting, or needlework, she’d chide herself under her breath – “less haste, more speed.”

I was recently on a day out with a friend in his canal boat. Canals in the UK are a construct of the Industrial Revolution that have, in recent years, been reclaimed for leisure purposes. The one we were traveling on dates from 1792.

If you are from the UK then you know what I mean when I talk about a canal, if you are from outside the UK the header image and a couple at the end will give you a good idea.

Each of these narrow, relatively shallow, waterways were used to transport heavy goods around the country at the speed of a horse’s walk. This was at a time when the speed of a horse’s walk was a lot faster than any other way of transporting such bulky goods. We were in a small leisure craft enjoying the sunshine at a sedate 4 mph (human walking pace).

My friend doesn’t have a traditional iron/steel narrow boat, but a fiberglass leisure craft known on the canals as a yogurt pot.

I was driving and trying to keep a good pace so that we could make it to the pub for lunch. We’d recently pulled past another slower boat that had kindly pulled over for us (overtaking is not allowed) when I felt the boat veering off to one side. In my haste I over-corrected and the boat swung off to the other side. Still feeling the pressure to act I turned back the other way resulting in the boat leisurely, but forcefully, veering off into a bush on the bank with a firm stop. The strange thing was even at walking pace it all felt like it happened very quickly.

To get out of the bush we needed to reverse, slowly, make sure there wasn’t any damage, manoeuvre to the right part of the canal and then we could continue. Before long the slower boat we’d sped (slowly) past earlier was up behind us and waiting for us to get on our way. It would have all been a lot simpler if I’d driven just a little bit slower and not taken any hasty actions. Even at 4 mph it is quite easy to get yourself somewhere you don’t want to be.

I may know the phrase “less haste, more speed” from my grandma, but it’s really an old Scottish phrase according to the small amount of research I’ve done.

Interestingly I remember the saying this way around, but in the old Scottish it’s the other way around “more haste less speed”, or for those of you who speak old Scottish “of fule haist cummis no speid.”

It is a very old saying. It was documented in the 1600s which means it’s almost certainly much older than that, not too many things were documented before then.

There is a similar saying in the Proverbs of the Old Testament of the Bible making the sentiment much older still:

Enthusiasm without knowledge is no good;
haste makes mistakes.

Proverbs 19:2

It may be an ancient saying, something deeply rooted into our thinking, but it doesn’t stop us needing to repeatedly learn its lesson.

Can you remember a time when someone was criticized for a decision that was too slow?

Can you remember a time when someone was criticized for a decision that was too hasty?

It’s all a matter of perspective.

Fast sounds better than slow.

Measured sounds better than hastily.

Rapid sounds better than protracted.

Deliberate sounds better than reckless.

In my working career I’ve been in many situations where people have been desperate for a swift decision. Looking back, many of these decisions were taken in haste and would have been much better for being more measured.

We sometimes need to sit back, take a deep breath, and resist the need for speed.

Much of the time the impact of hasty decisions is minor but there are many decisions for which a correct answer is vital.

Here’s another very old saying much beloved of makers and decorators alike:

Measure twice, cut one.

(Apparently, if you are Russian, you measure seven times before you cut.)

There are many decisions that don’t involve a “cut”, but the ones that do need to be right.

Organisations can get stuck treating all decisions as the same and expecting all answers to be processed at the same speed – fast. We can do the same in our personal life when we anxiously ponder over a decision that once made can be reversed immediately while blindly rushing into other decisions with long lasting consequences.

Some organisations use a framework popularized by Jeff Bezos and talk about one-way door and two-way door decisions. The decisions with a cut are the one-way doors needing careful consideration because once made, they are made. If there were any decisions around which haste should be avoided, it is these one-way door ones.

There is much in business that is too slow, too pedestrian, but we need to be careful that our relentless drive for speed doesn’t set us on a course where we find ourselves in a bush on the canal bank.

Header and Footer Images: These are some images from the Lancaster Canal on a sunny day making progress at 4 mph.

Learn to remove – it may be harder, but the results are way better | Working Principles

I’ve worked around corporate IT systems for most of my adult life and what follows is a common, if slightly embellished, history of how organisations get into a mess:

  • We had a need for a system to do X.
  • Another team had a need to do Y. The managers of team X and Y are in different parts of the organisation that don’t like to collaborate.
  • Despite the lack of collaboration we decided that we needed some of the information from Y in X. We built another system, Z to move some of the data between them.
  • Y didn’t work very well so we built A, but never decommissioned Y. We had already added some customers to Y and it is always difficult to move customers. One customer who uses Y is particularly difficult.
  • People liked to use A so we added some customers to it, but different customers from the ones that use Y.
  • Another team in another part of the organisation build B. We then discovered that B was similar to Y but worked differently, so we built C to make them work together in a similar way to Z.
  • We then got a new leader who had worked with D in their previous organisation and have spent the last year trying to get D to work like Y, with data from X, A and B. We needed another system, E, to move the data between D and Y as an interim solution while we did the development.
  • The leader who was a fan of D has since left the organisation and everyone is unsure of its future. The technical people the leader recruited from their previous organisation have also left to join them at their new venture.
  • The team that built Y has since been allocated to other work so no-one in the team knows how it works anymore. We need Y to work, because the difficult customer is still using it.
  • We’ve recently experienced problems where we’ve been getting inconsistent results from some of these systems and it’s becoming embarrassing with our customer.
  • Given these recent issue there’s a strong tendency for action hanging over everyone and the prefer actions is to add something. “Perhaps we need system F?” says someone “I’ve used it before and it was brilliant.”
  • The reality is, though, system D will do everything every team needs and D is already being paid for, but moving everyone over to it will take work. It’s going to be particularly difficult to move the long-term middle managers over who are heavily invested in X, Y, and Z. Each team is convinced that what they do, and how they do it, is unique and vital to the running of the business.
  • No one really knows how A, B and C work and are scared of touching them, fearing a catastrophic breakage. That fear includes a fear of shutting them down.
  • Another challenge is going to be moving the customers away from Y and A, what’s in it for them? There’s also that difficult customer to worry about.
  • Perhaps adding in F isn’t such a bad idea after all?

One addition has lead to another. The result has created further complication and even more technical debt.

There were plans to remove some of the technology, but they were never achieved. The whole thing has become like that tangled box of cables you have stored away somewhere.

I’ve seen the same thing with processes with particularly experience of review processes. The story is almost identical to the above:

  • Review A spawns review B and C.
  • Review B and C spawn reviews D, E, F, G and H.
  • Review H spawns review I and J.

Each of these reviews takes an hour and 5 people (if you are fortunate) – the burden of a simple review is 50 hours without preparation time.

There’s always going to be a noisy middle manager who insists on having their own review meeting and it’s not always easy to resist these demands, but giving in to them has a very high cost.

Before you know it people are spending more time reviewing things than creating things, particularly the poor people presenting.

It is hard to remove in these situations, but the results are way better than adding “system F”. You know that taking everything out of that cable box and throwing half of it in the recycling is a much better answer than trying to wheedle out the one cable that you are looking for. You know that shutting down the spawned reviews is a much better answer than keeping them going and frustrating everyone.

Adding “system F” might feel like a better answer, but it’s a bit like eating another cookie to help you feel better about being unfit.

Header Image: This is St. Mary’s Church, Longsleddale looking down the dale on a recent spring morning.

What gets measured gets manipulated | Working Principles

This post portrays a fiction, a caricature. I have never worked in this organisation, but I have seen parts of it in many organisations.

There’s a much-used management saying that often get mis-attributed to Peter Drucker: “What gets measured get managed” it also exists in the negative form “What doesn’t get measured doesn’t get managed.”

This is a mantra bouncing around inside the head of millions of people and today it will be regurgitated in hundreds of thousands of meetings.

Somewhere in the world, right now, there is a team of people meeting together who have been given a problem to solve and one of their first tasks will be to get the data together.

“How often has this happened?”

“Who has this problem?”

“What is the evidence for this problem?”

Somewhere else a team will be trying to work out how they complete a task, run an operation, define a service level, design a sales campaign, or any one of a thousand scenarios. In each of them somewhere conscious and subconscious will be the phrase “What doesn’t get measured doesn’t get managed.”

To many this is known as the understanding phase, or the problem definition phase, sometimes it’s known as the fact-finding phase. In this time of chaos people need information to help them to make decisions and take actions.

This is where it can all start to go a bit wonky. Somewhere in the mind of one of the meeting participants is another phrase “How are we going to measure success?” This question is followed by an equally wonky question “What are we going to report to the management?”

These two thoughts coalesce together into another thought “We need a metric.”

Not “some metrics”, not “a balanced scorecard”, not “metrics and observations”. That’s all too complicated for “the management”, they are too important and too busy to cope with anything fuzzy or squishy, they need a metric.

Once the team has a metric they can create dashboards, draw charts, create RAG (Red, Amber, Green) status charts. They can show that all of the effort is producing results because the metric says it is. The team is a success because you can’t argue with the metric.

The team looks around to see what the metric could be. Measuring overall business value is too difficult, too abstract, but there is a metric that can be used. This metric is easy to collect from the systems available and doesn’t require any complicated analysis. If the team focuses on this metric then it’s “guaranteed” to increase the value to the business, isn’t it?

And thus the task is set: the metric will be communicated, a dashboard will be built, the metric will be reported, the metric will be reviewed, the metric will be served. There will be consequences if the metric doesn’t go in the right direction.

Unfortunately, no-one in the team has given any consideration to the law of unintended consequences. The metric has been chosen without any consideration towards the people factors involved in the metric.

The communication of the metric begins “Reducing/increasing the metric is our highest priority.” The organisation has been set a new focus and the new focus will be served.

People’s focus switches to the metric and away from all other metrics. One unintended, but inevitable, consequence of an increase in focus on one area is a decrease in focus on all other areas.

Middle managers suspect that this will be another one of those short-lived initiatives so look at ways in which they can influence the metric without doing too much work. As they analyse the metric they realise that there are several factors involved in its composition.

These middle managers are wily operators who’ve seen this show before, they know that there are things that they can do to manipulate the metric.

They instruct their staff to enter details onto the system early/late so that the next collection of the metric is higher/lower.

They look through the list of things that are included in the metric and reclassify work into/out-of the metric.

They split/join records in the systems so that the metric is again higher/lower.

They start to record some records in an excel spreadsheet away from the corporate system to serve the metric.

They shift their focus away from the big things that only influence the metric a small amount onto the little things that influence it a lot.

They move staff away from work that doesn’t influence the metric and onto metric changing activities.

These middle managers are careful though, they don’t use all these measures from the beginning. They know that the metric and how it is shown on the dashboard will need to continue to change. It’s not enough for the metric to change once, it needs to change every week/month/quarter. The dashboard needs to move from red to amber to green. It can’t suddenly go green no-one will believe that. They sandbag some of their manipulations for the next iteration of the metric.

Steadily the metric begins to move. Everyone involved waves their hands in the air and cheers the success.

The team is seen as a huge success and is moved onto another project/problem/etc. where they again analyse the problem, define a new metric, and develop a new dashboard. No one visits the old dashboard anymore. The senior managers cancel the review meetings for the original metric, it’s still collected but it’s ignored. Everyone’s attention has moved to the new metric, the new dashboard and the new meetings.

Only a few people notice the irony of the attention given to the original metric being the cause of the new problem and the need for the new metric. The new metric, again, ignores the human aspects.

Beware of the metric – cave de metrico.

Header Image: This is a view of the Vatnajokull Glacier as it flows out toward the south of the island. (No, I don’t know how to say that word.)

Organisations think at the pace of their product life cycle | Working Principles

I have worked with many different organisations, mostly businesses, in many different sectors.

In that time, I have noticed this general rule: businesses think at the pace of their product life cycle, in everything.

Where this applies to me is the knowledge that there isn’t a pace at which organisations think about their IT, organisation think at their pace a pace that is set by their product life cycle.

I first noticed this when I switched projects between two organisations in two completely different sectors. The first organisation was a utility engineering organisation where the product life cycles could be measured in the decades, the second an advertising and marketing organisation where they were launching products all the time and campaigns might only last a few days. One was purposeful and methodical in its adoption of IT and consumption of change, some would say, slow. The other was all about action with quick fire decisions made every day, and the worst thing you could do was not act.

I’ve since observed different organisations in different arenas and found this rule to be generally true (with some exceptions of course).

Manufacturing organisations where the life cycle of the product is 20+ years think at a similar pace to financial services organisations that focus on long life cycle products like pensions.

Consumer insurance companies can be launching new products all the time and think at a similar pace to a consumer technology organisation.

Deep in the back office of these organisation you have the corporate IT team, which itself has a desired life cycle and a desired pace. There is some flexibility in that pace, but there are huge external forces defining the minimum pace. Security compliance demands a rate of patching and updates. Technology vendors demand a pace of upgrades to retain supportability, and profitability. The currency of skills also plays a significant part.

The person stuck in the middle of these mismatched paces is the IT manager who needs to think at two paces. They are a bit like a drummer trying to make music while playing one tempo in their left hand and another one in their right.

The current transformation around AI is, again, highlighting this dilemma.

I am sure there are IT managers in long life cycle organisations who are head down avoiding the bright young things in their own team who want to transform their company by adding AI here or by sprinkling an agent there. Meanwhile, in these more methodical organisations, the IT manager is trying to work out how to get spare parts for the 1980s manufacturing systems that keep the organisation solvent. Or they are trying to work out how much longer they will have the skills available to maintain the pensions application last updated in 1999. Over in the faster-paced organisation the IT manager is trying to work out how they get all of those bright young things to talk to each other and stop the costs ballooning.

This IT manager is the same one who thought they had managed to ride out the same pressures from everyone wanting them to move at the pace of the cloud.

The life cycle correlation is often strongest in organisations where the IT department report to the VP for Finance, so perhaps it’s Finance that sets the pace?

(It’s also worth noting that both the fast-paced and more slow-paced organisations both have a problem with technical debt. One struggles to make decisions fast enough to keep up, the other struggles to give attention to decommissioning things.)

Personally, the lesson here is one of expectation. I set my expectations on pace by the life cycle of the customer product. Expecting a slow-moving, methodical organisation to make decisions fast is a road to frustration. Expecting the fast-paced organisations to consider their decisions leads to a different frustration. Sometimes I am wonderfully surprised, I’d rather be surprised than frustrated.

Header Image: We are in snowdrop season as the first signs of spring start to show. These are on the grounds of a local historic house which is now owned by the local community.

Create and guard the margin – you need space for the high-value | Working Principles

How busy are you? Was your immediate response “too busy”? You aren’t the only one.

Many of us know that frustrating feeling of being asked about an action in a meeting only to realise that we haven’t made any progress because we’ve been in back-to-back meetings since the action was given to us. Why didn’t we make progress on the action? Because we didn’t have any margin.

If we don’t even have margin to complete our actions then how are we going to start new things, more interesting, more fulfilling things.

There’s a relationship here with my previous post Irreplaceable = Unpromotable | Working Principles.

Organisations are littered with activity that is no longer required, things that are being done because they’ve always been done, business that is consuming our margin to do that special something.

When was the last time you looked through your daily activities and asked yourself – why? Why am I doing this? If I stopped doing it would anyone notice, would anything break? If I don’t attend this meeting, will it make a difference to the outcome?

I have occasionally run little experiments where I have quietly stopped doing things. In most of these experiments my lack of activity went entirely unnoticed. A big part of my workday is taken up with meetings and it turns out that there are many meetings that run just fine without me.

If we don’t even bother asking ourselves why we do things when was the last time you contemplated these questions? Is there a better way of doing this? How does Jane/John do this so much quicker than I do? Where can I learn from others? What can I do to simplify and automate this activity?

Remaining curious is a wonderful thing and another great way of ceasing activity, but we need margin to even start to answer these questions.

Another question we should be asking ourselves is, what is all this activity costing? I’m primarily talking here about the missed opportunities. Yes, there’s a cost in the churn of time, but there’s a much bigger and far more significant cost when we consider the things we didn’t do.

What if we had attended that training rather than attend that meeting?

What if we had worked through that difficult problem rather than respond to those 200 emails?

What if we had ignored all those chats and instead taken a walk at lunchtime?

There are all sorts of complex reasons why we don’t do this, it’s not easy. Life is full of competing “what if’s.” What if I don’t attend that meeting and something vital happens? What if I don’t respond to those emails and miss one that is crucial? What if I ignore those chats and one of them is from my boss needing my urgent help? There’s a potential cost to stopping, but there’s already a cost to continuing.

We need to create and guard the margins, the best way to create margin is to stop doing things, but that’s just the first step. Having eked out a margin, we need to protect it. Sadly, not many of us work in organisations where they manage our margin for us, we are going to have to be the watchkeepers of our time and attention.

For me there are a few ways that I try to master my margin. The first way I do it is to use the tools available to me and define Focus Time in Outlook. This is one of those areas where a little bit of AI helps in the form of Viva Insights and the Focus Plan. Rather than booking the same time every day which is impractical for most of us, using Viva Insights my Focus Time is created in the slots without prearranged meetings. The Focus Time is booked with notifications turned off and my status set to “Do not disturb.” There are some people who I need to respond to if they reach-out, so they are defined as “priority contacts.” They know that if they really want me to respond they’ll have to mark the message as urgent.

The other thing that I do is to make sure that my priority list for the day starts with the high-value item that I want to do in my Focus Time. There’s a mental note there that the highest priority is in the highest value, not in the meetings, the messages or the emails.

Even with Focus Time defined I still need to protect my margin from myself. It can be a temptation to regard Focus Time as a great time to go through my inbox which is highly unlikely to result in anything of true value. The curse of urgency over importance.

Another important part of guarding my margin is my morning walk, a time when I try to focus on being present. Margin is as much about mental state than anything else.

Some people have more freedom and flexibility than others. Some people are better at this kind of self-organisation than others. We each need to find our own way but if we don’t create margin we generating huge missed opportunity costs.

Header Image: A recent frosty morning walk sunrise.

Irreplaceable = Unpromotable | Working Principles

A version of this has happened to me multiple times in my career:

I get chosen as the technical person on a new project.

This new project is seeking to do something that’s never been done before in my organisation, and I start the project by researching the new topic and develop a plan. I love getting to know something new with all its intricacies and foibles.

The project is hard work but is successful and soon I’ve become known as the expert for this new capability.

Within a short while I’m receiving emails and teams chats from all around the organisation asking for my help. People are contacting me from every layer of the organisation and if I’m honest I love the notoriety.

It doesn’t take long for me to become the “go-to” person. In extreme cases I’m taking my work phone with me on holiday just-in-case I’m needed.

“Get Graham on a call I’m sure he’ll know what to do.”

“Graham, can we get 5 minutes of your time to work through this issue.”

All the while I’m becoming ever more proficient and seeing all sorts of opportunities for the new capability. I’m also seeing other areas where I could apply what I’ve learnt to really benefit the organisation.

It’s time, though, for others to start picking up some of the responsibility. I can’t be the only person in the organisation who knows how things work. I look around and realise that I’ve not invested enough in the skills of other members of the team, and they aren’t picking up their responsibilities. I’ve let the notoriety get to my head and tried to be the person who answers everyone’s questions and now I’m the only one that anyone asks.

Organisations love to build dependency and I’ve let myself become the one on whom that dependency has been built.

I see a project that I think would be a great next step so talk to my boss about a shift. They say, “Well Graham I think, for now, you are irreplaceable. on this capability.”

It’s then that some of my Dad’s advice comes to me: “If you are irreplaceable you are also unpromotable.”

How have a I let this happen again, haven’t I learnt from last time?

There is a lot in the human psyche that seeks out adulation, notoriety and the approval of others. There’s also something deep in many of us that means we want to do a good job. I’m not saying that’s any of that is bad, what I am pointing out is that these feelings come with a trap. Lean too much in and we become hemmed in. By becoming the “go-to” person we risk being stuck as that person.

Most of the time recognising the position that I’ve put myself in and making a few adjustments has been all that I’ve needed to do. There have, however, been times when I’ve needed to make more drastic shifts just to be able to get out from under the constraint of dependency.

If you are struggling to make a move perhaps it’s because you are too valuable in your current position. If you think you are irreplaceable, then remember that you are also unpromotable.

Header Image: We’ve had a little winter recently and it’s been great to get out into the calm and cold. This is the view across Grasmere from Loughrigg Terrace.

Goodbye Twitter/X

Yesterday I signed into my Twitter/X account, selected “Settings and Privacy”, selected “Deactivate your account”, clicked on “Deactivate” and then confirmed my actions.

Twitter/X is deactivated and will soon be fully deleted.

A few weeks ago, I removed the Twitter/X app from all my devices and logged out of Twitter/X in the places where I use a browser. I took this first step because I wasn’t sure that I’d really reached the end of the Twitter/X road

The break confirmed to me that the road was at an end.

Some of you may be wondering about my reasoning for leaving a platform I’ve used for many years. Perhaps you are wondering whether it’s a response to the current direction of Twitter/X or the current leadership team. Perhaps you are wondering whether I was becoming frustrated by the algorithms. Perhaps you think that I may be getting increasingly frustrated with the need for a paid subscription. There are aspects and elements of these reasons in my decision, but they aren’t the root cause.

My underlying reason can be summarised in one word – boredom.

I found myself asking the Marie Kondo question: “Does this spark joy?” I found it difficult to answer with anything more joyful than a “meh.”

What about all those connections built over the years, did they spark joy? Not really. All the connections that sparked joy are friends who I’m far more likely to connect with over WhatsApp or in-person.

Was there something that I had recently read that had sparked joy? Not that I could think of.

Following through with Marie Kondo, the conclusion had to be that it was time that I decluttered my online life and that Twitter/X was first to go.

Deactivating Twitter/X feels good.

Others may follow.

Header Image: A recent sunrise in the Lake District overlooked the Eastern Fells from somewhere near Dacre.

Details Distract and Detract | Working Principles

I’ve joined a meeting and we have 30 minutes to understand a situation and to make a couple of decisions.

A team has been working on understanding the decisions that are before us and come to the meeting armed with a PowerPoint deck.

They open the slide deck. My eyes immediately recoil from the detail shown.

There are shapes scattered across the page. Each shape contains words, acronyms and abbreviations in different sizes, directions and colours. Some of the shapes are inside other shapes, none of the shapes are aligned, not one of them is the same size as another one. Each box is connected to other boxes with straight lines, curved lines, dashed lines and coloured lines. Some of the lines do a lap of the page before happening upon a shape with which to partner. Other lines navigate through the middle of the boxes shapes and curving as they go. Each lines has a legend in different font sizes and various colours. It takes me a little while to digest the salad of acronyms and abbreviations.

Somewhere in the middle of all of this is a story, a meaning.

After 20 minutes we miraculously get onto the second slide where we are greeted by 25 bullet points in an 8 point font. The slim hope of finishing in 30 minutes evaporates.

Each bullet point is a fully crafted sentence with many caveats and conditions, but there doesn’t appear to be an order to the them. Each bullet stands next to another bullet to which it has little in common.

Somewhere in the middle of all of this is a story, a meaning.

Those of us who are trying to understand the situation are utterly bamboozled by the level of detail being displayed to us.

From what I understand of the situation the decisions that we need to make are quite straightforward but we are so distracted by the level of detail that the only thing that we can do is ask that the team schedule another meeting.

The team are frustrated by our lack of progress, the reviewing team are equally frustrated and take that frustration into their next meeting.

What I’ve described here is a caricature, an embellishment, an exaggeration, but not a massive one. Many will recognise this scene.

You may think that I’m blaming the presenters here, but those of us who are reviewers are as much at fault here. How well did we define the brief? Were the team clear about the purpose of the meeting before they attended? How many of the team have been trained in communication skills, or design?

Is the team expecting that reviewer to be there, the one who always wants to go digging, deeper and deeper. Have they previously experienced the embarrassment of not having enough detail and are determined, even subconsciously, not to go through that humiliation again.

Did anyone do a pre-review with the team?

We are taught in our academic years to be thorough. We are given assignments that a defined by length – “1,000 words on the life and times of a ping-pong ball”, or was that just me. In business the requirement is different, most of the time we want to get to decisions. I don’t need 1,000 words if 10 will help me make the decision. This, however, is where business is far more challenging. Take a quote by the very detailed Albert Einstein:

“Everything must be made as simple as possible. But not simpler”

What a great manifesto for so much of business communications but how do I know that I’ve gone too simple? How do I know that I’ve done enough to communicate?

Various organisations try to embed the idea of simplification into their working processes and standards. An example of this is the Amazon press release approach. The simple idea here is two fold, the first one being to get people to think with the end-in-mind, the second idea is one of constraint. If you can’t communicate it in a couple of pages at the level of a press release then there’s a problem.

I like the idea of giving people a framework that creates constraints on the level of detail, but it doesn’t work in every situation and many have a tendency towards detail and away from simplicity.

Back to Einstein:

“Genius is making complex ideas simple, not making simple ideas complex”

“If you can’t explain it simply you didn’t understand it well enough”

If Einstein is right and it takes genius to make complex ideas simply then we shouldn’t expect it to be easy. Genius is normally demanding work.

We live in a world where we can generate huge amounts of detail on seconds, but explanation doesn’t come from the detail. Explanation comes from understanding. Personally I find that metaphor and story are often much better ways of helping the meaning to come out. The best stories are the ones that we can tell in our own way because the storyline is simple and understandable.

We have to acknowledge here that for many there is an internal fight going on. I’ve already mentioned the fear of embarrassment from a lack of detail, but I think there’s more to it than that. Sometimes we want to demonstrate that we’ve put in the effort and detail shows effort in a way that simple doesn’t. There are times when we use detail to mask our lack of understanding, using it as a smokescreen.

The important thing is the principle, we should be aiming to simplify not to complexify. We need to fight against those inner urges to add detail and strive to remove the distractions.

Header Image: I thought I would use something complex to communicate simplicity just to show that detail can be glorious. This is the entrance to the Niyo Art Gallery in Kigali, Rwanda.

Working Principles – Top 10

I’ve been writing the Working Principles posts for a little while now and really enjoyed the process.

Different ones have received different levels of engagement, with most of them provoking a response from someone. Thank you for the time you spend reading and responding.

If you’ve not seen all of them here’s a little bit of a Top Ten on the basis of the number of views for each post:

Repeat after me: “Meetings are work” | Working Principles

In which I wrestle a bit with an inner tension to regard work as the things that happen outside of meetings and a tendency to regard meetings as somehow not work.

We are wired for story | Working principles

We live in a world of data, but it’s not data that moves us it’s story that does that.

Optimise the System | Working Principles

There are many point-solutions to make individual parts of our working life more productive that result in little or no impact overall. We only get true change when we look at the whole system.

Complain to the Empowered, Complain with your Power | Working Principles

Few people complain effectively because people tend to complain to the wrong person. We should spend more time working out who has the power to change a situation.

“Expensive” is a definition of value not cost | Working Principles

When someone says something is expensive our tendency is to try to work out how to make it cheaper when we should really be trying to communicate the value.

Watch out for the autonomy thieves | Working Principles

People who take the initiative are highly valuable and yet much of what we do strips away peoples ability to take the next step.

Resist the urge for action | Working Principles

The need for action is a strong force and often takes us nowhere. By taking some time to consider we can often get to a better conclusion in less time.

We need to feel the urgency | Working Principles

Without a stimulus things don’t get done. In a busy world we need to feel an urgency.

You can hear a smile (and a frown) | Working Principles

Even if people can’t see you, they can hear your demeanour. People who smile project that smile in their voice, people who frown likewise.

“Just” can be an extremely expensive word | Working Principles

“Just” is a bit of a trigger word for me. Rarely is something “just” anything, behind the four letters lurk all sorts of trapdoors.

Notable Favourites

This list is missing some posts that I expected to be in the Top 10 viewed and as this is my blog I’m going to add them in here as my recommendation of ones you should look at:

I’ve still got plenty of Working Principles idea, some of which will be coming soon.

Header Image: The bracken is brown and the wind is chill. This is the view from above Watendlath looking down onto the hamlet and tarn from the Dock Tarn path on an early autumnal day. To the right is High Seat, in the distance is Skiddaw.

Reliving the Corporate IT experience on the train?

It’s been a strange morning.

It started with an early alarm call so that I could get to the railway station in time for a meeting down in London. I used to do this trip regularly but it’s been a while, so long that I felt like a novice. The timing from bed to being seated on a travelling train used to be highly tuned with very little hanging around. Today I was stood on the platform 25 minutes early wondering what I was doing there.

The journey to London is only just over 2 hour according to the timetable. This makes for a long day but not a ridiculously long one. I’d rather do a long day than spend multiple nights in a hotel. I like my home comforts and never sleep that well in a hotel bed, besides, I needed to be back to go to the theatre on the following evening.

Sat on the cold platform with my coffee and pains-au-raisin all seemed good (why are station platforms always a few degrees colder than anywhere else, and why are platform benches made of metal?) I met someone I knew and we chatted for a while before the train arrived. It was 11 mins late, but we’ve learnt to regard that kind of delay as normal for this trainline.

Resting comfortably in my seat we travelled through the Lancashire countryside and into Cheshire and on to Staffordshire. Warwickshire beckoned on what was a misty autumnal morning. The green of summer was starting to give way to the golden colours of the new season.

The first hour was sailing along and it felt like my plans for the day were going to work out just fine.

I was admiring the light shining through the mist when we started to slow down. “Not good” I thought. Eventually we came to a complete stop somewhere in the middle of the country. I couldn’t tell you exactly where because this also happened to be somewhere with little phone signal and the wifi was being hammered.

Eventually the Train Manager came on the intercom with an ominous “ping-pong”.

“There is a technical fault with the train and the driver is currently talking to signaling for advice. I’ll keep you informed when we know more. Hopefully we will be on our way soon.”

“Ah well,” I thought, “I’ve got plenty of time before my meeting.”

This is where it all got very Corporate IT.

The next update from the Train Manager was that the driver was going to “turn the train off and back on again” this would apparently take 10 minutes and the lights would go off for that time.

“You need to turn it off and back on again?” 🤦‍♂️

How many times has a Corporate IT Service Desk given someone that advice? It happens so often that it’s become a running joke. If you are really smart you don’t even bother calling the Service Desk until you have turned everything off and restarted it all.

(There’s a reason that you are told to do this and it’s probably not what you think it is.)

The impact of restarting an application or even a PC is minimal, it’s annoying for the individual concerned, but a train? I couldn’t decide whether this was their way of explaining the process in a simplified way so that everyone kind of understood, or whether that was really what was going to happen.

True to their word and after a period where the lights went out, the Train Manager was back on the intercom. Unfortunately a reboot of the train hadn’t fixed the fault and we were going to run in “safe mode” to the next station. The image in my mind was of the Windows xp safe mode screen, which was etched on my memory from many a long evening trying to fix an issue.

The next station was only a few minutes away and we’d then have to get off the train and wait for the next one. I’m assuming “safe mode” meant that we were traveling more slowly than normal but it was hard to tell.

As you would expect the next train was itself already late. It had been waiting for us to get going and it was rammed full. I could have chosen to wait for the next one a few minutes later still, but I decided that standing for an hour was a safer option.

I made it to my meeting an hour later than planned having stood by the carriage doors with several other bored screen obsessed, non-communicative, passengers all of us in the same predicament.

When I got to my my meeting I told the others about my experience. One of the other attendees told us how his car did the same thing and required the same treatment from time to time. “They tell you to reboot your car?” 😲

Some people are very worried about the robots taking over and subjugating their human masters. I don’t think we have too much to worry about just yet. If they do become too dominant we’ll just turn them off and back on again, that should sort it 😉

Header Image: Not today, but a recent morning view on my regular morning walk near my home.